iQ Employment Manager

iQ Senior Management Employment Policy Guide – Contents Index

Please Note: the iQ Employment Manager CD also contains a Middle Manager's Guide – which is a summarised version of this Senior Guide. This is designed to be distributed, if relevant, to any Departmental Heads / Team Leaders to ensure they deal with staff issues correctly and know when to refer to the Senior Person on more sensitive and complex issues.

PART I – COMMENCEMENT OF EMPLOYMENT

• Data Protection Act
• Introduction
• Legislation governing recruitment of employees
• Works permits and immigration
• Employing children & young persons
• Disabled workers
• Membership of trade unions
• Employing Agency Workers
• Criminal records
• Criminal Records Bureau (CRB) – Disclosure Document
• Data Protection – Employment Practices Code
• Race, sex and disability discrimination (including discrimination on the grounds of gender re–assignment).
• Direct discrimination
• Indirect discrimination
• Harassment
• Victimisation
• Instructions to discriminate
• Discrimination after the working relationship has ended
• The Employment Equality (Age) Regulations 2006 Questionnaire
• Codes of Practice
• Advertising employment vacancies
• Application for employment forms
• Shortlisting Applicants
• Monitoring the equal opportunities policy
• Interviews
• After the interview
• New employee induction programme
• Probationary periods

PART II – EMPLOYEE RIGHTS DURING THE CONTRACT OF EMPLOYMENT

• Issuing a written statement of terms and conditions of employment to employees at the commencement of their employment
• Part–Time Working
• Amount of Employee Paid Holiday Entitlement
• Increase in Statutory Minimum Holiday Entitlement and Transitional Provisions which apply from 1st October 2007 + Increased Holiday Entitlement Ready–Reckoner
• Template for Employers who need to inform Staff of their Increased Holiday Entitlement effective 1st October 2007
• Formulate your Holiday related Company Policies + Holiday Booking Procedure + Employees who work on a Public / Bank Holiday + Holiday Entitlement for those Employees who terminate their employment
• Sickness / injury payments
• Maternity
• Statutory Paternity Leave & Paternity Pay
• Adoption Leave & Pay
• Flexible Working – the right to apply
• Periods of Notice
• Dismissal on the grounds of sex, race, age, sexual orientation, religion or religious or philosophical belief or disability
• Dismissal due to ill health – Access to medical reports
• Guarantee payments
• Itemised pay statement
• Deductions from pay
• Medical suspension pay
• Time off
• Disciplinary Practice & Procedures
• Grievance Procedure
• Changing an Employee's Contractual Terms & Conditions of Employment
• The Employee File & Data Protection Act
• The Working Time Regulations 1998
• The Road Transport (Working Time) Regulations, 2005 & The Road Transport (Working Time) (Amendment) Regulations 2007
• The Information and Consultation of Employees Regulations 2004
• The Civil Partnership Act 2004
• The Employment Equality (Age) Regulations 2006

PART III – TERMINATION OF THE CONTRACT

• Introduction
• Retirement and the Retirement Process
• Resignation, constructive dismissal & mutual agreement
• Unfair dismissal
• Reasons for dismissal and a reasonable procedure
• The employee's capability
• The employee's ill health
• The employee's qualifications
• The employee's conduct
• The procedure with regard to gross misconduct
• Disciplinary Practice & Procedures
• Modified Grievance Procedure
• The employee is redundant
• Employee contravenes legal requirement
• Some other substantial reason justifying dismissal
• Inadmissible reasons for dismissal
• Written reasons for dismissal
• Termination procedure
• Providing references
• Discrimination after the Working Relationship has ended
• Death of an employee / ex employee procedure

PART IV – ADDITIONAL POLICIES, PROCEDURES & GUIDES

• Personal harassment policy & procedure
• Equal opportunities policy statement
• Company Relocation Policy
• E–mail, Internet & Telephone Policy
• Vehicle policy
• Expenses incurred on Company business
• Conducting appraisals
• Training and development procedure
• Employment tribunals
• Policy on Stress
• Current Employment Rates / Awards
• The Public Interest Disclosure Act 1998 – 'Whistleblowing'
• The Health Act 2006 – Guidance on implementing the Smoke–Free Workplace Regulations
• Smoke–Free Workplace Policy
• TUPE – The Transfer of Undertakings (Protection of Employment Regulations) 2006 + Factsheet
• Determining Employment Status – Factsheet
• Compromise Agreements

PART V – APPENDICES

• Application for Employment Form
• Employee rejection letter after receipt of application form & prior to interview
• Invitation to interview letter
• Equal opportunity policy form
• Interview checklist
• Offer of appointment letter
• Employee rejection letter after interview
• Request for reference letter
• Specimen pre–employment medical examination confirmation letter for a new employee & medical examination declaration form
• New employee induction checklist
• Specimen statement of terms & conditions of employment
• Job description
• Letter to employee confirming continued employment after successfully completing their probationary period
• Letter to employee confirming extension of probationary period
• Letter to employee confirming termination of employment after probationary period
• Holiday request form
• Notification of withholding of statutory sick–pay
• Sickness self certification absence form
• Notification of absence from work form
• Employee absence record
• Parental leave request form
• Summary statement of an employee's rights under the access to medical reports act 1988 + specimen consent form for a medical report from an employee's medical practitioner
• Specimen warning letter to employee
• Employee disciplinary record
• Contract of employment amendment letter
• Acknowledgement letter of employee's resignation
• Specimen exit interview form
• Specimen letter on the death of an existing employee to their dependants
• Specimen letter on the death of an ex–employee to their dependants
• Specimen expenses claim form
• Company relocation repayment undertaking form for a new employee
• Company vehicle requisition form & Company vehicle rules and information for all vehicle users + Company Vehicle Information Sheet
• Employee appraisal form – version 1
• Employee appraisal form – version 2
• Employee appraisal preparation form
• Training and development policy
• Annual training plan – departmental summary
• Employee's internal training programme record
• External training course evaluation form
• Individual employee training record
• Paternity leave self–certification form
• Letter from Employer to acknowledge Notification of Maternity Leave
• Opt–Out Agreement
• Whistleblowing Policy and Procedure
• List of Prescribed Persons
• Notice of Disciplinary Meeting
• Notice of written warning or final written warning
• Notice of appeal meeting against warning
• Notice of result of appeal against warning
• Letter to be sent by the employer, setting out the reasons for the proposed dismissal or action short of dismissal and arranging the meeting (for statutory procedure)
• Letter to be sent by the employer after the disciplinary meeting arranged in Letter 5 (for statutory procedure)
• Notice of appeal meeting against dismissal (for statutory procedure)
• Notice of result of appeal against dismissal (for statutory procedure)
• Specimen letter of enquiry regarding likely cause of absence addressed to a worker's doctor
• Specimen Personal Record Form
• Job Advertisement Template
• Considerations for Conducting a Disciplinary Meeting
• Considerations for Conducting a Disciplinary Appeal Meeting
• Investigation Checklist & Record into Disciplinary Allegations
• Checklist & Record of an Employee Grievance
• Personal Learning Plan
• Person Specification – Blank Template
• Return to Work Interview Record
• Example of a letter informing an Employee of their retirement date and their right to request not to be retired
• Example of a letter to an Employee informing them of a meeting to discuss their request not to be retired
• Example of a letter to an Employee confirming retirement on the intended date after a meeting to discuss their request not to retire, and advising them of their right to appeal
• Example of a letter to an employee informing them of an appeal meeting to discuss their request not to be retired
• Example of a letter to an employee notifying them that their appeal not to be retired has been considered and rejected
• Example of a letter to an employee, accepting their request not to be retired and confirming new retirement date
• Specimen Age Discrimination Policy
• Specimen Template letter to staff advising them of their increase in holiday entitlement, effective 1st October 2007
• Retirement Key Dates Calculator (Excel Spreadsheet)
• DTI Questionnaire (PDF document)
• Age Discrimination Presentation for Company Staff responsible for recruiting and managing staff (PowerPoint Presentation)
• Employee holiday record for Calendar Year 2009 – England & Wales
• Employee Holiday Record for Calendar Year 2009 – Scotland
• Employee Holiday Record for Fiscal Year 2008/09 – England & Wales
• Employee Holiday Record for Fiscal Year 2008/09 – Scotland
• Employee Holiday Record for Fiscal Year 2009/10 – England & Wales
• Employee Holiday Record for Fiscal Year 2009/10 – Scotland